Records Management

Records Storage Services
Legacy Trust is a full-service provider of document management solutions and record storage services. Our compliance-based records and documents management systems enable businesses, medical, government, and other organizations to effectively realize the benefits of offsite record storage.

Our secure, records storage facility and records storage programs are compliant with HIPAA, JCAHO. Clients can track their entire records inventory, manage services, and access activity reporting instantly with online access and 24/7 customer service and support.

• Climate Controlled Secure Facility - Over 1 Million Cubic Feet Available
  
• Fire & Weather Protected & Theft & Vandal Secured
  
• Bar Code Document Management & Tracking Control
  
• Quick Retrieval & Delivery within 24 Hours - Free Pick-Up Service
  
• FACTA, HIPAA, Gramm-Leach-Bliley, SEC, international Compliant
  
• Joint Commission on Accreditations of Healthcare Organizations (JCAHO) Compliant
  
• Centralized Records Storage
  
• Extensive Security
  
• Online Records Tracking
  
• Vault Storage – Climate Controlled for Specific Media Types
  
• Document Destruction Services – Adhere to Records Retention Requirements
  
• 24/7 Customer Service
  

Records Management Services

Legacy Trust Solutions Records Management services provide:

• All the features and benefits of Legacy Trust Solutions Records Storage services plus
• Classification, retention and destruction management per customer schedule
• 24/7 view of your inventory via Legacy Trust Solutions web portal
• Management reporting to ensure compliance, monitor services and control costs
• Expert account staff available to help you manage records consistently
• Records indexing and retrieval at box, file, or document level
• Highly secure transportation and destruction services available as needed

 

Reduce your secure storage costs by up to 50%
Our outsourced Records Storage services provide a highly secure, low-cost solution for all types of business records. In addition to freeing up storage space and staff, customers typically reduce storage costs by 25 to 50 % through our high-density records centers.

Random Filing System
As opposed to stationary filing systems, random record storage systems do not return a file storage container to the same place that it was removed from. Instead the placement and activity of each file or set of records is tracked with an advanced barcode technology that is critical in allowing instant access and keeping accountability. This allows your records to be spread around in the record storage facility over time, giving three notable advantages:

• Fire – in the event of a fire, the odds of losing all of your documents are significantly lowered
  
• Security breach – in the event of a security breach, a person would have to have access to our computer system in order to locate the files he or she wants
  
• Efficiency – staff is able to locate your records and files just as quickly as with the stationary filing method, and is able to return them to a safe storage location even faster