Records Storage
Services
Legacy Trust is a
full-service provider of document management
solutions and record storage services. Our
compliance-based records and documents
management systems enable businesses, medical,
government, and other organizations to
effectively realize the benefits of offsite
record storage.
Our secure, records storage facility and records
storage programs are compliant with HIPAA,
JCAHO. Clients can track their entire records
inventory, manage services, and access activity
reporting instantly with online access and 24/7
customer service and support.
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Climate Controlled Secure Facility - Over 1
Million Cubic Feet Available
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Fire & Weather Protected & Theft & Vandal
Secured
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Bar Code Document Management & Tracking
Control
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Quick Retrieval & Delivery within 24 Hours -
Free Pick-Up Service
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FACTA, HIPAA, Gramm-Leach-Bliley, SEC,
international Compliant
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Joint Commission on Accreditations of
Healthcare Organizations (JCAHO) Compliant
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Centralized Records Storage
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Extensive Security
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Online Records Tracking
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Vault Storage – Climate Controlled for
Specific Media Types
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Document Destruction Services – Adhere to
Records Retention Requirements
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24/7 Customer Service
Records
Management
Services
Legacy Trust Solutions
Records Management services provide:
• All the features and benefits of Legacy Trust
Solutions Records Storage services plus
• Classification, retention and destruction
management per customer schedule
• 24/7 view of your inventory via Legacy Trust
Solutions web portal
• Management reporting to ensure compliance,
monitor services and control costs
• Expert account staff available to help you
manage records consistently
• Records indexing and retrieval at box, file,
or document level
• Highly secure transportation and destruction
services available as needed
Reduce your secure storage costs by up to 50%
Our outsourced Records Storage services provide
a highly secure, low-cost solution for all types
of business records. In addition to freeing up
storage space and staff, customers typically
reduce storage costs by 25 to 50 % through our
high-density records centers.
Random
Filing System
As
opposed to stationary filing systems, random
record storage systems do not return a file
storage container to the same place that it was
removed from. Instead the placement and activity
of each file or set of records is tracked with
an advanced barcode technology that is critical
in allowing instant access and keeping
accountability. This allows your records to be
spread around in the record storage facility
over time, giving three notable advantages:
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Fire – in the event of a fire, the
odds of losing all of your documents are
significantly lowered
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Security breach – in the event of a
security breach, a person would have to have
access to our computer system in order to
locate the files he or she wants
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Efficiency – staff is able to
locate your records and files just as
quickly as with the stationary filing
method, and is able to return them to a safe
storage location even faster
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